Friends of HMCS HAIDA

Preserving, Promoting and Protecting the Legacy

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905-523-0682

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4  July 2019

Dear Member,

You are invited to the forthcoming Annual General Meeting (AGM) of the Friends of H.M.C.S. HAIDA, on Saturday, 07 September 2019 at 1300hrs (1:00 p.m.) at HMCS STAR, 658 Catharine Street North, Hamilton, ON L8L 4V7.

The AGM will be held for the purpose of considering and taking action with respect to the following:

  • To receive and consider the annual financial statements;
  • To elect new directors; and
  • To transact such further or other business as may properly come before the meeting or any adjournment thereof.

Only those members who are paid members in good standing are eligible to vote. Please bring your membership cards with you in order to validate your membership status.

Should you wish to renew your membership or make a donation to the Friends of H.M.C.S. HAIDA, please fill in the membership form and either bring it with you to the AGM, or mail it to: Friends of H.M.C.S HAIDA c/o 658 Catharine Street North, Hamilton, ON L8L 4V7. Please make your cheque payable to "Friends of H.M.C.S. HAIDA".

If you are unable to attend, you may appoint a proxy to represent you at the meeting and to cast a vote on your behalf. A member who is entitled to attend and vote at the meeting may appoint a proxy to attend and vote at the meeting on their behalf.

You will find a proxy form for your use. Please fill in the name of the individual you wish to have represent you at the AGM, and then either fax or mail the form to the Friends of H.M.C.S HAIDA (see fax number and address on the bottom of the form). Please allow enough time for the mail to arrive prior to the AGM.

Following the meeting, a bar service will be available offering the opportunity to socialize with both old friends and new.

We look forward to seeing you there.

Jeff Topping

President

Board of Directors

Friends of HMCS HAIDA

Meeting Agenda

  1. Call to Order
    1. Act of Remembrance.
    2. Approval of the Agenda
      1. Motion to approve the Agenda
    3. Approval of the Minutes of 8th September 2018
      1. Motion to approve the minutes
  2. Financial Review and Treasurer’s Report
    1. Motion to accept the Treasurer’s report
  3. Presidents Report
    1. Motion to accept President’s report
  4. Approval of the action of the Board of Directors for 2018-2019
    1. Motion to approve the actions of the Directors for 2018-2019
  5. Election of Directors
    1. Election of eligible Directors
  6. New Business
  7. Presidents Closing remarks
  8. Adjournment and next meeting
    1. Motion to adjourn the meeting